Brimbank Community Grants

Brimbank Council’s annual community grants program provides financial support to not-for-profit organisations and community groups to deliver projects and events to help make Brimbank stronger. The Brimbank Community Recovery Grants Program will replace the 2020/21 Brimbank Community Grants program. The Grants will support the community and local businesses as part of the Brimbank COVID-19 Response and Recovery Strategy.

Open Grants

There are two grants programs open for applications, closing on Sunday 21 March 2021.

1. Brimbank Community Recovery Grants - Stage 2

Brimbank Council is offering stage 2 Community Recovery Grants to continue assisting with new or the expansion of existing innovative community-led and community based initiatives to support the community’s COVID-19 recovery and strengthen community resilience. There is evidence within our Brimbank community of deterioration in mental, social and physical health, as well as economic hardship and financial stress.

This Grant is in addition to the Stage 1 round of the Community Recovery Grants which closed on 4 October 2020.

The Community Recovery Grants will consist of two categories.

  1. Brimbank Partner Organisations: eligible not-for-profit organisations delivering services or programs in Brimbank.
    Applicants in this category can apply for a grant up to $15,000.
  2. Eligible Community groups and organisations.
    Applicants in this category can apply for a grant up to $8,000.

Eligible not-for-profit organisations, community groups and organisations are invited to submit a grant application. 

Read the Brimbank Community Recovery Grants Stage 2 Guidelines.

2. Seniors Operational Grants

Eligible seniors groups are invited to apply for grants of up to $600 to assist with day-to-day operating costs.

Read the Brimbank Seniors Operational Grants Guidelines.

Grants Program Timeline

Stage Key Dates
Applications open Monday 22 February 2021
Applications close Sunday 21 March 2021 at 11.59pm
Application assessments March-April 2021
Notifications, funding agreements and grants distribution May-June 2021
Funded projects and activities are delivered June 2021-June 2022
Progress report January 2022
Final acquittal report July 2022

For further information on how to apply, please refer to the guidelines below.

Closed Grants

Community Recovery Grants Stage 2 FAQ
About the program

The Community Recovery Grants will offer an opportunity to support new, or the expansion of, existing innovative community-led and community-based initiatives that contribute towards the community’s COVID-19 recovery process.  Council is particularly interested in grant applications that focus on one or more of the following areas:

  1. Building community connections. Activities and projects that aim to increase social connection and reduce social isolation, promote community participation and healthy relationships, and/or improve social and mental health of community members during the COVID-19 recovery.
  2. Initiatives to help community groups and organisations to continue to operate by adapting the way activities and programs are delivered through online forums or improving digital skills and access to online communication channels.
  3. Providing opportunities for people to continue volunteering in the community while maintaining physical distancing requirements.
  4. Activities that promote Brimbank’s culture and diversity, healthy lifestyles, community volunteering, intergenerational connections, sense of belonging.
  5. Learning development and employment pathways - activities that support community to access and share information, and support education and employment pathways. 

The Community Recovery Grants will consist of two categories.

  1. Brimbank Partner Organisations - Eligible not-for-profit organisations delivering services or programs in Brimbank.
    Applicants in this category can apply for a grant up to $15,000.
  2. Brimbank Community groups and organisations.
    Applicants in this category can apply for a grant up to $ 8,000.
Who can apply

To be eligible for the Brimbank Community Recovery Grants, applicants must:

  • Be a Not-for-profit Incorporated Organisation, or community organisation, or apply through an auspice arrangement
  • Have Public Liability Insurance cover for the duration of the project
  • Have an Australian Business Number (ABN)
  • Be able to demonstrate direct impact as a result of COVID-19
  • Be based in Brimbank, or demonstrate that the proposed project will substantially benefit Brimbank residents
  • Have satisfactorily acquitted previous grants funded under the Brimbank Council’s Community Grants Program. This excludes grant recipients who have extended their 2019/20 Brimbank Community Grants until 30 June 2021 due to COVID-19
  • Submit a COVID Safe Activity or Project Planning Risk Assessment Plan that observes State Government COVID-19 regulations
  • Speak with a Council Officer before applying for a grant.

Brimbank Community Recovery Grants – Stage 1 unsuccessful grant applicants are encouraged to re-apply. Please ensure to contact the Grants Officer to obtain feedback prior to re-submitting your application.

How to apply
Expected outcomes

Projects or activities that:

  • Encourage the active participation of all age groups
  • Demonstrate active involvement in community volunteering
  • Support social participation
  • Promote community resilience - adapt and learn new ways of doing things
  • Encourage and support communities to identify and address local issues
  • Promote and celebrate Brimbank’s diverse communities
  • Build healthy community relationships and enhance social, physical and mental health
  • Create a sense of belonging and inclusion
  • Enhance Brimbank’s reputation as a great place to live, work, visit and play
  • Promote social connections and local pride among local neighbourhoods
  • Promote local businesses and tourism.
Activities/projects that may be considered
  • Supporting community groups or organisations to continue the delivery of services via alternate service delivery models such as, increasing access to communication channels and providing training to build the communities capacity to access online resources
  • Improving the communities’ ability to access information, resources and services relevant to their needs to support COVID-19 recovery
  • Promoting community connections and participation in activities designed to reduce social isolation
  • Reaching Brimbank residents highly impacted by COVID-19
  • Assisting Brimbank partner organisations to increase their reach
  • Increasing the capability for the community to support those who are socially isolated.

Where contractors, artists and suppliers are to be engaged as part of projects, local contractors and/or suppliers within Brimbank are to be utilised where practical.

Examples of Projects or Activities may include but are not limited to:

  • Performing arts, community led art and culture projects
  • Environment:  Local produce day, growing food
  • Youth and family support programs
  • Aged and Disability projects
  • Digital training, i.e. computer skills or using online platforms
  • Interactive workshops and trainings, conferences, virtual job expo, panel discussions
  • Community mentoring activities, i.e. buddy programs
  • Social or physical support groups – delivered online or face to face while observing physical distancing
  • Street libraries or trash and treasure swap meet day
  • Support opportunities for volunteering
  • Local neighbourhood events
  • Cultural celebrations
  • Community performance: sporting activities such as Fun runs
  • Community building challenge activities.
What will not be funded
  • Projects and activities that are currently funded under the 2019/20 Community Grants program and Community Recovery Grants Stage 1
  • Projects funded by other levels of Government.
  • Emergency relief and material aid projects such as food, household items or clothes
  • Purchase of electronic devices such as laptops, IPads or mobiles
  • Sporting equipment in excess of 30% of total budget requested
  • Catering in excess of 20% of total budget requested
  • Administration expenses in excess of 20% of total budget requested
  • Projects that have a commercial purpose
  • Purchase of alcohol, tobacco, fireworks, and activities or items related to gambling
  • Operational costs and core business of the organisation e.g. salaries and wages, office rent, utility bills and insurance
  • Fixed or permanent equipment, building maintenance or capital improvements such as, but not limited to, heating or cooling systems, shade sails, and solar panels
  • Fundraising events, competitions, trophies, prizes or awards
  • Personal expenses such as transport cost for salaried personnel
  • Project applications that cannot demonstrate fit with supporting COVID-19 recovery
  • Expenses for projects, activities or events already delivered and outside the funded timeline
  • Projects that do not meet the requirements of Council’s Community Grants Policy.
Application, assessment and criteria process
  • Due to limited funding only one application per organisation or group will be accepted
  • Applications must be submitted online via Brimbank Council’s grants webpage (this page)
  • Applications are to be submitted no later than Sunday 21 March 2021. Late applications will not be considered
  • Each application will be assessed based on the eligibility and assessment criteria
  • All applications that meet the eligibility criteria will be reviewed by an assessment panel who will consider the application and make recommendations to the senior assessment panel for approval
  • Applicants will receive a letter confirming the outcome of their application.

Applications will be assessed using the following criteria

  1. Delivering the activity or project (10%).
  • The group or organisation is able, resourced and equipped to deliver activities or projects that support community member’s recovery from COVID-19 impacts.
  1. Needs, benefits and expected outcomes (40%).
  • Demonstrated impact COVID-19 has had on members of the community
  • Evidence of the extent to which this project or activity is meeting a need not being met through other sources
  • Demonstrated project benefits for the community in reducing COVID-19 impacts
  • Demonstrated outcomes if the project is funded and implemented successfully.
  1. Managing the project (40%).
  • Sound planning of project activities
  • A clear and realistic budget
  • Demonstrated assessment of the activity or project risks, i.e. COVID Safe Activity or Project Planning Risk Assessment Plan that observes State Government COVID-19 regulations
  • Demonstrated ability to manage and monitor the project to ensure expected outcomes are achieved. 
  1. Innovation and potential for the project to continue after funding has ceased (10%).
  • Evidence of the extent to which the project will continue to help the community to recover post COVID-19
  • Demonstrated innovative ideas to ensure project continuity.
Other Council Requirements

Practical Considerations for COVID-19 

The COVID-19 pandemic has had a significant impact on the delivery of face to face activities, projects, events and festivals. Council acknowledges the ongoing challenges that this situation presents. COVID-19 restrictions on gatherings and physical distancing requirements are still in place and may continue being in place for a long period of time.

Applicants must adhere to State Public Health Requirements in the planning and delivery of their activities and projects. As part of the application process, applicants must:

  1. Submit a “COVID Safe Activity or Project Planning Risk Assessment Plan” summary of measures they will implement to mitigate the risk of community transmission of COVID-19.
  2. Indicate any provisional plans for how their activity or project might be adapted if physical distancing requirements are in place, or another wave of COVID-19 arises.

These elements will form part of the assessment and are intended to give Council an indication of the applicant’s intention to adjust, postpone or cancel an activity or project should it not be able to be delivered in its intended format.

Should new restrictions come into place during the project implementation period, Council’s Community Grants team will work with each applicant to consider the practicalities of adjusting, postponing or cancelling an activity or project. In the event an activity or project is unable to go ahead, Council’s grant funding will not be provided and any deposits paid will be returned to Council - less proven expenses up to the time of cancellation. Activities and projects that are significantly adapted will need to submit a revised budget and may receive partial funding only depending on the revised plans.

Child Safe Standards

Brimbank Council is committed to being a child safe organisation with zero tolerance for child abuse. Grant recipients who are working with children or whose grant activity involves children (directly or indirectly) have a responsibility to ensure that the organisation complies with current legislation and regulations related to Child Safety. This includes but is not limited to Victorian Child Safe Standards, Reportable Conduct Scheme and Working with Children Act 2005. Further information can be accessed through the Commission for Children and Young People (CCYP) website.  For further support, please contact Council’s Early Childhood Development Officer on 9249 4753.

Applications through Auspice Organisations

Auspice organisations help small or new organisations who are not incorporated or who do not have an ABN to access grant funds. An auspice organisation must be Incorporated, have an ABN and Public Liability Insurance. They accept legal and financial responsibility for the grant if successful. Applications can be submitted directly by groups being supported, however, the funding agreement for successful grants will be made between the auspice organisation and Council, and grant money will be paid directly to the auspice organisation. All applications through auspice organisations need to submit an Auspice Organisation Authorisation Form with your grant application.

Public Liability Insurance

Applicants are not required to include a copy of their public liability insurance with their application. However, if the application is successful, Council requires that all grant recipients provide evidence of public liability insurance (a copy of the certificate of currency), with an adequate coverage level, before payment can be processed. Organisations that are being supported may be covered by the auspice body’s public liability insurance, and so will need to provide a copy of their certificate of their currency.

Important Information

Funding Category

  1. Brimbank Partner Organisations – eligible not-for-profit organisations delivering services or programs in Brimbank. Applicants in this stream can apply for a grant up to $15,000.
  2. Brimbank Community groups and organisations. Applicants in this stream can apply for a grant up to $ 8,000.

Supporting Documents

  • Certificate of public liability insurance.
  • Certificate of Incorporation.
  • Auspice authorisation form, if auspice is required.
  • COVID Safe Activity or Project Planning Risk Assessment Plan.

Submitting an application

Terms and Conditions

  • Successful applicants are required to comply with any terms and conditions associated with Council’s financial support and as stated in the Council funding agreement.

Notification and dispersal of funds

  • Applicants will be notified about the outcome of their application from May 2021. Funds will be dispersed within 14 business days of notification date and upon the return of a signed funding agreement.

Enquiries

Interactive Information Sessions and Training

Interactive information sessions will be offered alongside trainings to help you prepare your application.

Register to receive your zoom link to join the session.

Day and Date

Time

Interactive Information Session and Training

Registration Form

Thursday 25 February

10-11.30am

Grants Information Session and Information Sharing from previous grant recipients.

Register
Thursday 4 March 10am-1pm

Grants Information & Writing Workshop

Register

Thursday 11 March

6-7.30pm

Grants Information Session and Information Sharing from previous grant recipients.

Register

Monday 15 March 6-9pm

Grants Information & Writing Workshop

Register

Interpreters will be available upon request.

Council Contact Officers

All grant applicants must make an initial contact with a Community Grants Officer who will provide advice and guidance to assist applicants to develop their project. Officers will support applicants to:

  • Fully develop their project concept in line with the Community Grants Guidelines.
  • Create partnerships with other organisations seeking similar aims.
  • Identify additional or alternative funding sources.

Call the Officer whose category most aligns with the theme or content of your project proposal. The Council Officer you have spoken to must be named in your application.

Download the list of Council Contact Officers.

If you would like to find out whether you’re eligible, or need assistance to complete an online application please call the Community Grants Development Officer on 9249 4036.

 

Contact Us

Grants Hotline: 9249 4036

Email: CommunityGrants@brimbank.vic.gov.au

Post: PO Box 70, Sunshine VIC 3020

Join the Brimbank Community Grants email list

Join the Brimbank Community Grants email list to get information about funding opportunities.

Seniors Operational Grants FAQ
Who can apply

To apply for a Brimbank Seniors Grant you must:

  • Be a not-for-profit Incorporated Organisation - supply incorporation number, OR under the auspice of an incorporated group or organisation
  • If supported, include the details of the supporting group or organisation
  • Have current Public Liability Insurance (PLI) cover for the duration of the funding
  • Have an Australian Business Number (ABN) OR provide a Statement by a Supplier form
  • Have independent membership of more than 15 people
  • Be based in Brimbank, meet regularly AND a majority of members must live in Brimbank
  • Majority of members aged 60 years and over.

Read the Brimbank Seniors Operational Grants Guidelines.

How to apply

Hardcopy

Application forms will be posted to registered Brimbank Seniors groups. Should you require an application form, please contact the Community Grants Officer, 9249 4036, email communitygrants@brimbank.vic.gov.au or download the application form.

By post

Brimbank Community Grants Officer
Community Planning and Advocacy
PO Box 70
Sunshine VIC 3020

By email

communitygrants@brimbank.vic.gov.au 

Online

Complete an online application form.

Before submitting your application, please check that you have met the eligibility criteria listed above. If you have to provide supporting documents, they must be attached to the application form.

Applications need to be submitted by Sunday 21 March 2021. Late or incomplete applications may not be considered.

Contact Us

Grants Hotline: 9249 4036

Email: CommunityGrants@brimbank.vic.gov.au

Post: PO Box 70, Sunshine VIC 3020

Join the Brimbank Community Grants email list

Join the Brimbank Community Grants email list to get information about funding opportunities.