Brimbank Council is offering one-off Community Recovery Grants to support new, or the expansion of existing, innovative community-led and community-based initiatives that contribute to the community’s COVID-19 recovery and strengthen resilience. There is evidence within our Brimbank community of deterioration in mental, social and physical health, as well as economic hardship and financial stress.
The Brimbank Community Recovery Grants Program will replace the 2020/21 Brimbank Community Grants program. The Grants will support the community and local businesses as part of the Brimbank COVID–19 Response and Recovery Strategy.
Due to the constantly changing COVID-19 restrictions, these Community Recovery Grants will be rolled out in two stages to allow the Brimbank community to plan and implement responsive activities and projects:
- Stage 1 Round "Applications Closed".
- Stage 2 Round will open in early 2021, dates to be confirmed.
Eligible not-for-profit organisations, community groups, and organisations are invited to submit a grant application.
Please note local businesses may apply for financial support via the Brimbank Business Recovery Grants Program.
Grants Program Timeline
INDICATIVE KEY DATES
Stage 1 Applications open
Monday 24 August 2020
Stage 1 Applications close
Sunday 4 October 2020 at 11:59pm
October – November 2020
Notifications, Funding Agreements
Funded Projects and Activities
December 2020 – December 2021
Final Acquittal Report
Stage 2 Applications Open
The Community Recovery Grants will offer an opportunity to support new, or the expansion of, existing innovative community-led and community-based initiatives that contribute towards the community’s COVID 19 recovery process. Council is particularly interested in grant applications that focus on one or more of the following areas:
- Building community connections. Activities and projects that aim to increase social connection and reduce social isolation, promote community participation and healthy relationships, and/or improve social and mental health of community members during the COVID-19 recovery.
- Initiatives to help community groups and organisations to continue to operate by adapting the way activities and programs are delivered through online forums or improving digital skills and access to online communication channels.
- Providing opportunities for people to continue volunteering in the community while maintaining physical distancing requirements.
- Activities that promote Brimbank’s culture and diversity, healthy lifestyles, community volunteering, intergenerational connections, sense of belonging.
- Learning development and employment pathways - activities that support community to access and share information, and support education and employment pathways.
The Community Recovery Grants will consist of two categories.
- Brimbank Partner Organisations - Eligible not-for-profit organisations delivering services or programs in Brimbank.
Applicants in this category can apply for a grant up to $15,000.
- Brimbank Community groups and organisations.
Applicants in this category can apply for a grant up to $ 8,000.
Projects or activities that:
- Encourage the active participation of all age groups.
- Demonstrate active involvement in community volunteering.
- Support social participation.
- Promote community resilience - adapt and learn new ways of doing things.
- Encourage and support communities to identify and address local issues.
- Promote and celebrate Brimbank’s diverse communities.
- Build healthy community relationships and enhance social, physical and mental health.
- Create a sense of belonging and inclusion.
- Enhance Brimbank’s reputation as a great place to live, work, visit and play.
- Promote social connections and local pride among local neighbourhoods.
- Promote local businesses and tourism.
- Create a sense of belonging and inclusion.
Activities and projects that may be considered include but are not limited to:
- Supporting community groups or organisations to continue the delivery of services via alternate service delivery models such as, increasing access to communication channels and providing training to build the communities capacity to access online resources.
- Improving the communities’ ability to access information, resources and services relevant to their needs to support COVID-19 recovery.
- Promoting community connections and participation in activities designed to reduce social isolation.
- Reaching Brimbank residents highly impacted by COVID-19.
- Assisting Brimbank partner organisations to increase their reach.
- Increasing the capability for the community to support those who are socially isolated.
Where contractors, artists and suppliers are to be engaged as part of projects, local contractors and/or suppliers within Brimbank are to be utilised where practical.
Examples of Projects or Activities may include but are not limited to:
- Performing arts, community led art and culture projects.
- Environment: Local produce day, growing food.
- Youth and family support programs.
- Aged and Disability projects.
- Digital training, i.e. computer skills or using online platforms.
- Interactive workshops and trainings, conferences, virtual job expo, panel discussions.
- Community mentoring activities, i.e. buddy programs.
- Social or physical support groups – delivered online or face to face while observing physical distancing.
- Street libraries or trash and treasure swap meet day.
- Support opportunities for volunteering.
- Local neighbourhood events.
- Cultural celebrations.
- Community performance: sporting activities such as Fun runs.
- Community building challenge activities.
Activities and projects that will not be funded:
- Projects with sufficient funding support from other levels of Government.
- Emergency relief and material aid such as buying food, household items or clothes.
- Purchase of electronic devices such as laptops, Ipads or mobile phones.
- Projects that have a commercial purpose.
- Projects or events currently funded under the Brimbank Community Grants Program 2019/20.
- Purchase of alcohol, tobacco, fireworks, and activities or items related to gambling.
- Operational costs and core business of the organisation - e.g. salaries for permanent staff, office rent, utility bills and insurance.
- Fixed or permanent equipment, building maintenance or capital improvements such as, but not limited to, heating or cooling systems, shade sails, and solar panels.
- Fundraising events, competitions, trophies, prizes or awards.
- Personal expenses.
- Project applications that cannot demonstrate fit with supporting COVID-19 recovery.
- Expenses for projects, activities or events already delivered and outside the funded timeline.
- Projects that do not meet the requirements of Council’s Community Grants Policy.
To be eligible for the Brimbank Community Recovery Grants, applicants must:
- Be a Not-for-profit Incorporated Organisation, or community organisation, or apply through an auspice arrangement.
- Have Public Liability Insurance cover for the duration of the project.
- Have an Australian Business Number (ABN)
- Be able to demonstrate direct impact as a result of COVID-19.
- Be based in Brimbank, or demonstrate that the proposed project will substantially benefit Brimbank residents.
- Have satisfactorily acquitted previous grants funded under the Brimbank Council’s Community Grants Program. This excludes grant recipients who have extended their 2019/20 Brimbank Community Grants until 30 June 2021 due to COVID-19.
- Submit a COVID Safe Activity or Project Planning Risk Assessment Plan that observes State Government COVID-19 regulations.
- Speak with a Council Officer before applying for a grant.
- Applications must be submitted online via Brimbank Council’s grants and funding webpage www.brimbank.vic.gov.au/grants
- Applications are to be submitted no later than midnight of Sunday 4 October 2020. Late applications will not be considered.
- Each application will be assessed based on the eligibility and assessment criteria.
- All applications that meet the eligibility criteria will be reviewed by an assessment panel who will consider the application and make recommendations to the senior assessment panel for approval.
- The senior assessment panel will refer the recommendations to Council for noting.
- Applicants will receive a letter confirming the outcome of their application.
Applications will be assessed using the following criteria:
Who is delivering the activity or project? (10%).
- Is the group or organisation able, resourced and equipped to deliver activities or projects that support community member’s recovery from COVID – 19 impacts?
What is the need, benefits and expected outcomes? (40%)
- What impact has COVID – 19 had on members of the community?
- How will the proposed project benefit the community and reduce COVID – 19 impacts?
- What outcomes should the Council see if the project is funded and implemented successfully?
How will you manage the project? (40%)
- What are the planned activities?
- Is the budget clear and realistic?
- How have the activity or project risks been assessed, i.e. COVID Safe Activity or Project Planning Risk Assessment Plan that observes State Government COVID – 19 regulations?
- How will the project be managed and monitored to ensure expected outcomes are achieved?
Innovation and potential for the project to continue after funding has ceased (10%)
- How will the project continue to help the community to recover post COVID – 19?
- What are some of the innovative ideas to ensure project continuity?
Practical Considerations for COVID–19
The COVID-19 pandemic has had a significant impact on the delivery of face to face activities, projects, events and festivals. Council acknowledges the ongoing challenges that this situation presents. COVID-19 restrictions on gatherings and physical distancing requirements are still in place and may continue being in place for a long period of time. Whilst there is uncertainty on when these will ease, Council is opening this Recovery Grant Round in the hope restrictions will have significantly reduced from 1 December 2020 so as to help support the future of activities and projects in our vibrant city.
Applicants must adhere to State Public Health Requirements in the planning and delivery of their activities and projects. As part of the application process, applicants must:
- Submit a COVID Safe Activity or Project Planning Risk Assessment Plan summary of measures they will implement to mitigate the risk of community transmission of COVID-19.
- Indicate any provisional plans for how their activity or project might be adapted if physical distancing requirements are in place, or another wave of COVID-19 arises.
These elements will form part of the assessment and are intended to give Council an indication of the applicant’s intention to adjust, postpone or cancel an activity or project should it not be able to be delivered in its intended format.
Should restrictions still be in place by the end of the year, Council’s Community Grants team will work with each applicant to consider the practicalities of adjusting, postponing or cancelling an activity or project. In the event an activity or project is unable to go ahead between December 2020 and December 2021, Council’s grant funding will not be provided and any deposits paid will be returned to Council - less proven expenses up to the time of cancellation. Activities and projects that are significantly adapted will need to submit a revised budget and may receive partial funding only depending on the revised plans.
Child Safe Standards
Brimbank Council is committed to being a child safe organisation with zero tolerance for child abuse. Grant recipients who are working with children or whose grant activity involves children (directly or indirectly) have a responsibility to ensure that the organisation complies with current legislation and regulations related to Child Safety. This includes but is not limited to Victorian Child Safe Standards, Reportable Conduct Scheme and Working with Children Act 2005. Further information can be accessed through the Commission for Children and Young People (CCYP) website. For further support, please contact Council’s Early Childhood Development Officer on 9249 4753.
Applications through Auspice Organisations
Auspice organisations help small or new organisations who are not incorporated or who do not have an ABN to access grant funds. An auspice organisation must be Incorporated, have an ABN and Public Liability Insurance. They accept legal and financial responsibility for the grant if successful. Applications can be submitted directly by groups being auspiced, however, the funding agreement for successful grants will be made between the auspice organisation and Council, and grant money will be paid directly to the auspice organisation. All applications through auspice organisations need to submit an Auspice Organisation Authorisation Form with your grant application.
Public Liability Insurance
Applicants are not required to include a copy of their public liability insurance with their application. However, if the application is successful, Council requires that all grant recipients provide evidence of public liability insurance (a copy of the certificate of currency), with an adequate coverage level, before payment can be processed. Organisations that are being auspiced may be covered by the auspice body’s public liability insurance, and so will need to provide a copy of their certificate of their currency.
- Brimbank Partner Organisations – eligible not-for-profit organisations delivering services or programs in Brimbank. Applicants in this stream can apply for a grant up to $15,000.
- Brimbank Community groups and organisations. Applicants in this stream can apply for a grant up to $ 8,000.
- Certificate of public liability insurance.
- Certificate of Incorporation.
- Auspice authorisation form, if auspice is required.
- COVID Safe Activity or Project Planning Risk Assessment Plan.
Submitting an application
- Applications must be submitted online via Brimbank Council’s Smartygrants and funding webpage
Terms and Conditions
- Successful applicants are required to comply with any terms and conditions associated with Council’s financial support and as stated in the Council funding agreement.
Notification and dispersal of funds
- Applicants will be notified about the outcome of their application from December 2020.
- Funds will be dispersed within 14 business days of notification date and upon the return of a signed funding agreement.
- For further information contact the Brimbank Community Grants team on 9249 4036, firstname.lastname@example.org
Find out how to apply by attending an interactive online information session and relevant training.
Register through this linked online form. You will then receive a zoom link to join the preferred session.
Grants Information Session & How to hold a COVID-19 Safe Activity/Event/Festival
- Tuesday 25 August 2020; 6.30 – 9.00pm
- Tuesday 1 September 2020; 10.00am – 12.30pm
- Wednesday 2 September 2020; 6.30 – 9.00pm
Grants Information & Risk Management Training
- Wednesday 26 August 2020; 6.00 – 9.00pm
Grants Information & Writing Workshop
- Monday 31 August 2020; 10.00am – 1.00pm
- Thursday 17 September 2020; 6.00pm – 9.00pm
Interpreters will be available upon request.
All grant applicants must make an initial contact with a Community Grants Officer who will provide advice and guidance to assist applicants to develop their project. Officers will support applicants to:
- Fully develop their project concept in line with the Community Grants Guidelines.
- Create partnerships with other organisations seeking similar aims.
- Identify additional or alternative funding sources.
Call the Officer whose category most aligns with the theme or content of your project proposal. The Council Officer you have spoken to must be named in your application.
Download the List of Council Contact Officers.
If you would like to find out whether you’re eligible, or need assistance to complete an online application please call the Community Grants Development Officer on 9249 4036.
- Brimbank Community Recovery Guidelines
- Grants Information and Training Sessions
- Council Contact Officers
- COVID Safe Activity or Project Planning Risk Assessment Plan
- COVID Safe Activity or Project Planning Risk Assessment Example
- Department of Human Services Information on COVID 19
- Auspice Authorisation Form
- Project Budget Example
- COVID -19 Community Impact Analysis
- Evaluation & Financial Reports Form (Acquittal)