Community Governance Program

Brimbank Community Governance Training

Are you a volunteer or work for a not-for-profit community group or are interested in starting or joining a community group, such as a local club or committee, then this program will be suitable for you. Join the Brimbank Community Governance Training Program to get all the tips and tricks required to make your community group or organisation a success.

Brimbank Council provides a series of community governance training sessions plus ongoing access to a range of resources to assist with continued learning for community groups and small organisations in Brimbank.  These training sessions can support your group with planning, operations, and decision-making.

About the online sessions

Registration is required, you will receive instructions on how to log into Zoom after session registration is closed. There is no charge to participants to attend these training sessions. There is no limit on the number of sessions you can attend.

Online registrations for each session will open two weeks in advance and close as follows:

  • Morning sessions will close the previous day at 2pm
  • Evening sessions will close by 11am on day of session.
Governance Training Session Details
Attracting, recruiting and retaining volunteers

This session is designed to assist community groups and organisations to attract, recruit and retain volunteers. It will focus on creating a volunteering plan to identify volunteer's needs, maximize engagement with potential volunteers in any setting and be able to promote the organisation and potential volunteering opportunities.

Topics covered

  • Volunteer recruitment - advertising
  • rights and responsibilities of volunteers
  • Volunteer position descriptions
  • Induction checklist and materials
  • Volunteer recognition program.

When

  • Monday 22 February 2021, 6-8pm. Registration closed.

Facilitated by Non Profit Training

COVID safe for community groups and organisations

This session will assist participants to understand their responsibilities in keeping their group or organisations safe to reduce the chances of spreading COVID in the community. The participants will identify risks and hazards, how to prepare a COVID safe risk management plan and the do’s and don’ts to have a COVID safe community group or organisation.
 

Topics covered

  • COVID 19 restrictions and what they mean for your community group or organisation now and in the future
  • What measures you need to put in place to protect your group members
  • As a community group know what your responsibilities are in the new “COVID normal"
  • Providing you with practical and clear resources to help you understand what you need for your groups.

When

  • Wednesday 24 February 2021, 10am-12pm - Registration closed.

Facilitated by Beaspoke Safety

Establishing a new community group or organisation

This workshop will provide information and relevant knowledge on how to set up a community group or organisation.

Topics covered

  • What is a community group or organisation?
  • What does not-for-profit mean?
  • The basic structure of (an unincorporated) community group
  • Incorporation: what it means, how to do it and pros and cons
  • Auspice: what it means, how to do it and pros and cons
  • What is involved in being an auspice organisation?
  • What does it mean to be a charity?
  • What tax concessions are available for community groups?

When

  • Thursday 25 February 2021, 10am-1pm. Registration closed.

Facilitated by Justice Connect

Project / Events Budgets for community groups and organisations

A budget tells the story, in money terms, of what your group's or organisation's plans are. This session will focus on a budget for a particular project or event that you are planning. The budget is used when applying for grants because you have to tell the funder exactly what you need the grant for and what other money you will be receiving.

Topics covered

  • What a budget is
  • Preparing a budget
  • Using your budget.

When

  • Tuesday 2 March 2021, 6-8pm. Registration closed.

Facilitated by Debby Maziarz

Grant Writing workshop

This session will provide community groups and organisations' grant writers with information, skills and knowledge to prepare and apply for grants from a variety of funding sources including the Brimbank Community Grants.

Topics covered

  • Where to find grants
  • Solidifying your project idea
  • Writing the 50-word grab
  • The grant making cycle
  • Work through a grant application
  • How to do a budget (for a grant application)
  • Dealing with the ‘evaluation’ and ‘project sustainability’ questions.

When

  • Thursday 4 March 2021, 10am to 1pm. Registration closed.
  • Monday 15 March 2021, 6-9pm. Registration closed.

Facilitated by Debby Maziarz

Cyber / Online safety

The use of online engagement has significantly increased due to COVID-19. It is important for individuals, community groups and organisations to understand how to keep information safe and secure be responsible with information and being respectful of other people online. Being cyber or online safe protects us from online bullies and intruders interested in stealing confidential information for various motives, often monetary.

Topics covered

  • What is cyber or online safety?
  • Information to collect and how it is used
  • Creating secure passwords – choosing the right password
  • Privacy
  • Data Breaches
  • Online Scams
  • Mobile protection - apps
  • Online bullying.

When

  • Wednesday 24 March 2021, 10am-12pm. Registration closed.

Facilitated by Centre for Building Better Community

Top legal tips for Community Organisations

This session will provide community groups and organisations with tips on how to create organisational solid foundations that entail important legal information.

Topics covered

  • The importance of rules and legal purposes
  • Key legal duties of the board or committee of management
  • Personal information and obligations under privacy laws
  • Safety, risk and insurance considerations
  • How the law applies to different people within an organisation (eg. volunteers v employees)
  • Volunteer screening policies and procedures
  • Protecting intellectual property and reputation
  • Financial reporting and fundraising requirements
  • Additional resources to help in the future.

When

  • Wednesday 7 April 2021, 10am-1pm. Registration closed.

Facilitated by Justice Connect

Preparing Annual Budget

This session will provide community groups and organisations with information to enable shared responsibility for the finances. It will outline why it is important to be well organised about keeping track of your group's money and suggest strategies to help you do this. It will also contain information on how to budget and plan for future. 

Topics covered

  • Looking after a group or organisation's money
  • Budgeting and financial planning
  • Getting outside help with managing money - if needed
  • Annual budget templates.

When

  • Monday 19 April 2021, 10am-12pm. Registration closed.

Facilitated by Non Profit Training

Governing a Community Organisation

Times have changed.  Has there been changes to governing community groups due to COVID-19? This session will cover new materials and topics relevant to changes for your community groups during and after COVID-19.

Topics covered

  • Roles and duties of committee members
  • Differences between governance and management
  • Legal structure and status of your organisation
  • Importance of rules
  • Liabilities, protecting yourself and your organisation.

When

  • Thursday 29 April 2021, 6-8pm. Registration closed.

Facilitated by Non Profit Training

Social media

This social media workshop will assist community groups and organisations to improve communication and engagement with their members online.  It will upskill community groups, organisations and individuals on the various social media platforms and understand how social media works.

Topics covered

  • What is social media and why is it important
  • Preparing your organisation for social media
  • Understand how social media works
  • Use of social media – responding effectively.

When

  • Monday 17 May 2021, 6-8pm. Registration closed.

Facilitated by Centre for Building Better Community

Building effective partnerships and working with other organisations

Building effective partnership is important because it's an opportunity to learn new strategies, share skills and resources for better outcomes. Participants will gain skills on how to build and maintain relationships.

Topics covered

  • What is a partnership?
  • Importance of partnerships
  • What do we need to know/have to build partnerships?
  • How to maintain partnerships
  • How to make partnerships effective.

When

  • Thursday 20 May 2021, 6-8pm. Registration closed.

Facilitated by Track C Consulting

Translating your great idea into a project

This session will assist to define and develop your great idea to a project.  Ideas need the relevant support and resources to plan projects for positive outcomes.

Topics covered

  • Defining your great idea
  • Identifying supports available for your idea
  • Developing great projects
  • Identifying contributions required for success of your idea
  • Understanding barriers.

When

  • Thursday 3 June 2021, 6-8pm. Registration Closed.

Facilitated by Non Profit Training

Monitoring and evaluating community projects

This session will cover useful tools and tips to gauge the success of community project. It is important to review and measure a project's outcomes so as to celebrate success and guide future planning and allocation of resources in better ways.

Topics covered

  • Defining goals and objectives
  • Defining indicators of success
  • Defining data collection methods and timelines
  • Creating data analysis and reporting
  • Useful tools and resources.

When

  • Thursday 17 June 2021, 10am-12pm. Registration Closed.

Facilitated by Track C Consulting

Showcase - Community Groups and Organisations

Community groups and organisations will have an opportunity to showcase some of their project ideas and outcomes.

When

  • Thursday 24 June 2021, 6-8pm