About the Community Recovery Grant program

Our annual community grants program provides financial support to not-for-profit organisations and community groups.

These grants assist the community to deliver projects, events and recovery solutions needed to respond to COVID-19 challenges to help make Brimbank stronger. 

Grant categories

Category

Description Maximum amount awarded

Recovery

Support new or the expansion of existing innovative community-led and community based initiatives that promote community’s COVID-19 recovery. 

$10,000

Establishment

Support the establishment of new community groups that are permanently based in Brimbank.

Applicants can be unincorporated at the time of application but must be able to provide evidence of incorporation and public liability insurance in their final grants acquittal report.

$1,000

Community Festival and Events

Support the contribution of Brimbank’s community groups and organisations that play a role in building a more connected and engaged community via smaller scale festivals and events primarily attracting local audiences. Examples include art, music, sporting or cultural celebrations.

$10,000

Major Festival and Events

Support festivals and events that showcase Brimbank’s diversity, places, talents, cultures or unique offerings.

These festival and events enhance Brimbank’s reputation as a great place to live, work, visit and play and are of larger scale attracting in excess of 5,000 people. Examples include cultural, film and musical festivals.

$25,000

Youth Support

Support youth-led and/or co-designed youth activities, projects and events which focus on

  • encouraging positive connections
  • promoting sense of belonging and inclusion
  • enhancing young people’s resilience and life skills, and
  • improving physical, social and mental wellbeing.

$15,000

Grant timeline

 Milestone Date

Applications open

Monday 26 July 2021

Applications close

Sunday 5 September 2021 at 11.59pm

Application assessments

September - October 2021

Notifications, funding agreements and grants distribution

November 2021

Funded projects and activities are delivered

December 2021 - December 2022

Progress Report

May 2022

Final Acquittal Report

January 2023

Recovery, Establishment, Festivals and Events Grants

The program is designed to support local community groups and organisations impacted by the pandemic to continue operations and deliver activities, projects or events that focus on one or more of the following objectives:

  • Building community connections, reducing social isolation, promoting community participation and healthy relationships, and/or improving social and mental health of community members.
  • Assisting community groups and organisations to continue operations by adapting the way activities and programs are delivered through online forums or improving digital skills and access to online communication channels.
  • Providing opportunities for people to continue volunteering in the community while maintaining physical distancing requirements.
  • Promoting Brimbank’s culture and diversity, healthy lifestyles, intergenerational connections, and sense of belonging.
  • Supporting the community to access and share information, and providing education and employment pathways. 

Read the Community Recovery Grant Guidelines.

Who can apply

To be eligible for the Recovery, Establishment, Festivals or Events Grants, you must:

  • Be a not-for-profit incorporated organisation, or community organisation, or apply through an auspice arrangement
  • Have Public Liability Insurance cover for the duration of the project, unless applying for an Establishment Grant
  • Have an Australian Business Number (ABN), unless applying for an Establishment Grant
  • Be able to demonstrate direct impact as a result of COVID-19
  • Be based in Brimbank, or demonstrate that the proposed project will substantially benefit Brimbank residents.
  • Have satisfactorily acquitted previous grants funded under the Brimbank Council’s Community Grants Program
  • Grant recipients funded under the 2019/2020 Brimbank Community Grants program and the 2020/2021 Brimbank Community Grants Program Stage 1 and Stage 2. Please note: if successful, the grant funding will be made available after satisfactorily acquitting the previous grant
  • Be able to comply with State Government COVID-19 regulations
  • Speak with a Council Officer before applying for a grant.
What Council would like to see (expected outcomes)

Projects, activities, events or festivals that contribute to increased:

  • Community connections, participation and healthy relationships, and/or improved social and mental health of community members
  • Number of online programs or activities for access by community members.
  • Volunteering opportunities within the community
  • Number of activities that promote culture and diversity, healthy lifestyles, intergenerational connections, and sense of belonging
  • Number of activities that support the community to access and share information, and activities that improve community members’ prospect of obtaining suitable paid work such as job ready skills training, making direct contact with prospective employers, etc.
Examples of projects, activities, events and festivals

This may include but are not limited to:

  • Performing arts, community led art and culture projects
  • Community festivals and events such as music, cultural, autumn, international women’s day festivals
  • Local produce day, growing food
  • Youth and family support programs
  • Aged and Disability projects
  • Digital training, i.e. computer skills or using online platforms, interactive workshops and trainings, conferences, virtual job expo, panel discussions
  • Community mentoring activities, i.e. buddy programs
  • Social or physical support groups – delivered online or face to face while observing physical distancing
  • Street libraries or trash and treasure swap meet day
  • Support opportunities for volunteering
  • Local neighbourhood events
  • Sporting activities such as fun runs, international sports day
  • Community building challenge activities.
Expenditure items that may be considered

This includes but are not limited to:

  • Administrative budget items such as postage, stationery, printing costs up to 20% of total budget requested
  • Venue hire for specific activities or events
  • Advertisement
  • Catering cost up to 20% of total budget requested
  • Equipment hire for specific activities or events.
  • Sessional facilitator/trainer/coach fees up to 30% of total budget requested. Special circumstances may be considered on a case by case basis
  • Small digital equipment purchase such as laptops, tablets or mobile phones may be considered on a case by case basis and up to the total maximum value of $1,000 as part of a project or activity not a standalone.
Applications, activities and expense items that will not be funded
  • Applications and activities that are currently funded under the 2019/2020 Brimbank Community Grants program and approved for extension and 2020/2021 Community Recovery Grants Stage 1 and 2
  • Applications funded by other levels of Government
  • Emergency relief and material aid projects such as food, household items or clothes
  • Sporting equipment in excess of 30% of total budget requested
  • Catering in excess of 20% of total budget requested
  • Administration expenses in excess of 20% of total budget requested
  • Applications that have a commercial purpose
  • Purchase of alcohol, tobacco, fireworks, and activities or items related to gambling
  • Operational costs and core business of the organisation e.g. salaries and wages, office rent, utility bills and insurance
  • Fixed or permanent equipment, building maintenance or capital improvements such as, but not limited to, heating or cooling systems, shade sails, and solar panels
  • Fundraising applications or events, competitions, trophies, prizes or awards
  • Personal expenses such as transport cost for salaried personnel
  • Applications that cannot demonstrate a fit with supporting COVID-19 recovery
  • Expenses for projects, activities or events already delivered and outside the funded timeline
  • Projects that do not meet the requirements of Council’s Community Grants Policy.
Other Council requirements

Practical Considerations for COVID-19 

The COVID-19 pandemic has had a significant impact on the delivery of face to face activities, projects, events and festivals. Council acknowledges the ongoing challenges that this situation presents. COVID-19 restrictions on gatherings and physical distancing requirements are still in place and may continue being in place for a long period of time.

Applicants must adhere to State Public Health Requirements in the planning and delivery of their activities and projects. Council may request additional information about COVID-19 Safe Plan and Risk Assessment Plan as part of the funding conditions.

Should new restrictions come into place during the project implementation period, Council’s Community Grants team will work with each applicant to consider the practicalities of adjusting, postponing or cancelling an activity or project.

In the event an activity or project is unable to go ahead, Council’s grant funding will not be provided and any deposits paid will be returned to Council - less proven expenses up to the time of cancellation.

Activities and projects that are significantly adapted will need to submit a revised budget and may receive partial funding only depending on the revised plans.

Applications through Auspice Organisations

Auspice organisations help small or new organisations who are not incorporated or who do not have an ABN to access grant funds.

An auspice organisation must be Incorporated, have an ABN and Public Liability Insurance. They accept legal and financial responsibility for the grant if successful.

Applications can be submitted directly by groups being auspiced. However, the funding agreement for successful grants will be made between the auspice organisation and Council.

The grant money will be paid directly to the auspice organisation. All applications through auspice organisations need to submit an Auspice Organisation Authorisation Form with your grant application.

Public Liability Insurance

Applicants are not required to include a copy of their public liability insurance with their application.

However, if the application is successful, Council requires that all grant recipients provide evidence of public liability insurance in the form of a copy of the certificate of currency with adequate coverage level, before payment is made.

Organisations being auspiced may be covered by the auspice body’s public liability insurance, and so will need to provide a copy of their certificate of their currency.

Child Safe Standards

Brimbank Council is committed to being a child safe organisation with zero tolerance for child abuse.

Grant recipients who are working with children or whose grant activity involves children (directly or indirectly) have a responsibility to ensure that the organisation complies with current legislation and regulations related to Child Safety.

This includes but is not limited to Victorian Child Safe Standards, Reportable Conduct Scheme and Working with Children Act 2005. Further information can be accessed through the Commission for Children and Young People website.  

For further support, please contact Council’s Early Childhood Development Officer on 9249 4753.

Youth Support Grants

As part of the Annual Budget 2021-2022, Council approved a one-off allocation of $200,000 for a Youth Support Grants category to focus on supporting initiatives that are either led or co-designed COVID-19 recovery and support activities by young people that support young people in Brimbank who have been impacted by COVID-19.

The Youth Support Grants category will support youth-led and/or youth co-designed COVID-19 recovery and support activities, projects and events which focus on:

  • Encouraging positive connections
  • Promoting sense of belonging and inclusion
  • Enhancing young people’s resilience and life skills
  • Improving physical, social and mental wellbeing.

Read the Community Recovery Youth Support Grant Guidelines.

Additional external resources

Who can apply

To be eligible for the Youth Support Grants you must:

  • Be a not-for-profit incorporated organisation, or community organisation, or apply through an auspice arrangement
  • Have Public Liability Insurance cover for the duration of the project
  • Have an Australian Business Number (ABN)
  • Be able to demonstrate a direct impact of the COVID-19 pandemic
  • Be based in Brimbank, or demonstrate that the proposed project will substantially benefit young people aged 12-25 years living in Brimbank
  • Have satisfactorily acquitted previous grants funded under the Brimbank Council’s Community Grants Program
  • Grant recipients funded under the 2019/2020 Brimbank Community Grants program and the 2020/2021 Brimbank Community Grants Program Stage 1 and Stage 2.
    Please note: if successful, the grant funding will be made available after satisfactorily acquitting the previous grant.
  • Be able to comply with State Government COVID-19 regulations
  • Speak with a Council Officer before applying for a grant.

Auspice organisations help small or new organisations who are not incorporated or who do not have an ABN to access grant funds. An auspice organisation must be a not-for-profit organisation, have an ABN and Public Liability Insurance.

What Council would like to see (expected outcomes)

Projects, activities and events that contribute to:

  • Increased engagement and participation of young people aged 12-25 years in activities, project and events that are beneficial and meaningful to them
  • Improved young people’s life skills, resilience, and physical, social and mental health
  • Increased young people’s connections and sense of belonging
  • Increased number of activities that are designed, led and delivered by young people
Examples of projects, activities and events

This may include but are not limited to:

  • Arts focused events/ activities such as exhibitions, mural creations, drawing and painting workshops, music or performing arts projects
  • Sporting events such as soccer/ footy/ basketball competitions, fun runs, international sports day
  • Young people job expos, employment and mentoring programs, e.g. buddy programs
  • Outings or excursions with activities and team building exercises
  • Programs that help young people develop skills and understanding to support improved mental health and wellbeing.
Expenditure items that may be considered

This includes but are not limited to:

  • Administrative budget items such as postage, stationery, printing costs up to 20% of total budget requested
  • Venue hire for specific activities or events
  • Advertisement
  • Catering cost up to 20% of total budget requested
  • Equipment hire for specific activities or events
  • Sessional facilitator/trainer/coach fees up to 30% of total budget requested. Special circumstances may be considered on a case by case basis
  • Small digital equipment purchase such as laptops, tablets or mobile phones may be considered on a case by case basis and up to the total maximum value of $1,000 as part of a project or activity not a standalone.
Applications, activities and expense items that will not be funded
  • Applications and activities that are currently funded under the 2019/2020 Community Grants Program and approved for extension, and 2020/2021 Community Recovery Grants Stage 1 & 2.
  • Applications funded by other levels of Government.  
  • Emergency relief and material aid applications such as food, household items or clothes.
  • Sporting equipment in excess of 30% of total budget requested.
  • Catering in excess of 20% of total budget requested.
  • Administration expenses in excess of 20% of total budget requested.
  • Applications that have a commercial purpose.
  • Purchase of alcohol, tobacco, fireworks, and activities or items related to gambling.
  • Operational costs and core business of the organisation e.g. salaries and wages, office rent, utility bills and insurance.
  • Fixed or permanent equipment, building maintenance or capital improvements such as, but not limited to, heating or cooling systems, shade sails, and solar panels.
  • Fundraising applications or events, competitions, trophies, prizes or awards.
  • Personal expenses such as transport cost for salaried personnel.
  • Applications that cannot demonstrate a fit with supporting COVID-19 recovery.
  • Expenses for projects, activities, events or festivals already delivered and outside the funded timeline.
  • Applications that do not meet the requirements of Council’s Community Grants Policy.
Other Council requirements

Practical Considerations for COVID-19 

The COVID-19 pandemic has had a significant impact on the delivery of face to face activities, projects, events and festivals. Council acknowledges the ongoing challenges that this situation presents. COVID-19 restrictions on gatherings and physical distancing requirements are still in place and may continue being in place for a long period of time.

Applicants must adhere to State Public Health Requirements in the planning and delivery of their activities and projects. Council may request additional information about COVID-19 Safe Plan and Risk Assessment Plan as part of the funding conditions.

Should new restrictions come into place during the project implementation period, Council’s Community Grants team will work with each applicant to consider the practicalities of adjusting, postponing or cancelling an activity or project.

In the event an activity or project is unable to go ahead, Council’s grant funding will not be provided and any deposits paid will be returned to Council - less proven expenses up to the time of cancellation.

Activities and projects that are significantly adapted will need to submit a revised budget and may receive partial funding only depending on the revised plans.

Applications through Auspice Organisations

Auspice organisations help small or new organisations who are not incorporated or who do not have an ABN to access grant funds.

An auspice organisation must be Incorporated, have an ABN and Public Liability Insurance. They accept legal and financial responsibility for the grant if successful.

Applications can be submitted directly by groups being auspiced. However, the funding agreement for successful grants will be made between the auspice organisation and Council.

The grant money will be paid directly to the auspice organisation. All applications through auspice organisations need to submit an Auspice Organisation Authorisation Form with your grant application.

Public Liability Insurance

Applicants are not required to include a copy of their public liability insurance with their application.

However, if the application is successful, Council requires that all grant recipients provide evidence of public liability insurance in the form of a copy of the certificate of currency with adequate coverage level, before payment is made.

Organisations being auspiced may be covered by the auspice body’s public liability insurance, and so will need to provide a copy of their certificate of their currency.

Child Safe Standards

Brimbank Council is committed to being a child safe organisation with zero tolerance for child abuse.

Grant recipients who are working with children or whose grant activity involves children (directly or indirectly) have a responsibility to ensure that the organisation complies with current legislation and regulations related to Child Safety.

This includes but is not limited to Victorian Child Safe Standards, Reportable Conduct Scheme and Working with Children Act 2005. Further information can be accessed through the Commission for Children and Young People website.  

For further support, please contact Council’s Early Childhood Development Officer on 9249 4753.