Halls and meeting rooms for hire

Community Facilities can be hired for functions including celebrations, birthdays, meetings, family gatherings, and performances.

Bucks/hens celebrations are not permitted.

Birthday celebrations for the 16–21 age range are considered on an individual basis and additional conditions apply.

Facilities available for function hire are:

• Glengala Hall
• Grantham Green Hall
• Keilor Park Hall
• Old Shire Hall
• Overnewton Gatehouse Hall
• Sassella Park Hall
• Taylors Lake Hall

Please read our Conditions of Use for Function Hire. 

Hire rate, booking fee and security fees apply.

Function Hire is not available for commercial bookings.

Regular room hire applies to more than 10 bookings per calendar year by the same group in the same space. 

Applications will be assessed on a yearly basis.

Please review the Community Facilities Hall Hire Policy and Conditions of Use for Regular Hire to identify if your request is likely to be eligible for consideration.

Enquire about Regular Room Hire via email

Can I hire a hall for children's parties?

Yes. We welcome parties for younger children.

Can I hire a hall for a bucks or hens night party?

No. Bucks / hens celebrations are not permitted at Brimbank hired facilities.

Can I hire a hall for a 16th-21st Birthday Party?

Birthday celebrations for the 16–21 age range are considered on an individual basis and additional conditions apply.

When can I gain access for setting up?

All set-up time and pack-up time must be included in the booking request.

Access to the hall will only be available for the hours booked and paid for. For example, you will not be able to access the hall the night before the function to set up, or the day after to clean up or pick up equipment or supplies.

If anything is left behind at the facility a retrieval fee will be charged.

Can I book the hall for several days, a week, or a month?

Yes.  Please see Type of Hire information above.

For a minimum of 2 and maximum of 10 bookings per year see Casual Room Hire.

For more than 10 bookings see Regular Hire. 

How do I check the availability of a hall or meeting room?

For casual and function hire please submit either a Function Hall Hire Enquiry or a Casual Room Hire Enquiry.

Existing regular hirers can use their username and password to check the online booking system (IMS) for availability.

To enquire about a regular booking email facilities@brimbank.vic.gov.au or call the Community Facilities team on 9249 4537.

How do I make a booking?

Review the relevant information Type of Hire above. 

Submit your casual or function hire booking request via Function Hall Hire Enquiry or a Casual Room Hire Enquiry.

To enquire about a regular booking please email facilities@brimbank.vic.gov.au or call the Community Facilities team on 9249 4537.

How much does it cost to hire a hall?

Fees and charges are set through the annual budget process. 

Some booking types incur higher security fees and / or bonds to cover service requirements.

Details regarding hire fees can be found above under Venues for hire listings. 

Is there a security bond?

Yes.  Some booking types incur higher bonds to cover service requirements.

Security bond details regarding can be found above under Venues for hire listings.

Am I allowed to decorate the walls and the structure?

Yes, provided that decorations do not cause any permanent damage, and are removed.

No decorations are to be placed on ceiling fans or light fixtures.

Helium balloons must be tied down.

No sticky tape, drawing pins or other materials which will puncture walls, floor or other surfaces are to be used.

No smoke machines and pyrotechnics are allowed. 

See the various Conditions of Use links below.

Can we smoke cigarettes, cigars and the like in the hall?

No. All Council venues are non-smoking environments.

Can I have a jumping castle for my function?

Jumping castles are not permitted inside the halls.

A limited number of facilities have an outdoor area large enough to accommodate a jumping castle and additional conditions of use apply.

Facilities include Overnewton Gatehouse Hall (any size) and Sassella Park Hall (4m x 4m only).

Are we allowed to have alcohol at our function?

Hirers are required to understand and adhere to responsibilities under current Victorian Government legislation, which may include obtaining a temporary liquor license or permit.

Visit the Victorian Commission for Gambling and Casino Control for further information.

Is catering available, or can we bring our own food?

Catering is not provided.

You must ensure that the correct permits have been obtained for all food services, such as food vans.

If you propose to sell food on-site, a Food Premises Registration must be obtained in advance via Business Forms | Brimbank City Council, phone 9249 4000 or email info@brimbank.vic.gov.au

Are tables and chairs provided?

Yes. Please see each facility's individual web page for approximate quantities.

All the tables and chairs in our facilities are the same standard size.

Is there any audio/visual equipment in the halls, such as speakers and projectors? Can we hire these from you?

None of our function halls have audio or visual equipment and Council does not have any available for hire.

You will need to provide your own equipment which can only be brought into the hall during the hours booked and paid for.

Both the Brimbank Community & Civic Centre and Keilor Community Hub have a meeting room for casual hire available that includes audio and visual equipment including a projector.

Am I required to clean the hall?

Yes. The hirer is responsible for leaving the building in a reasonably clean and tidy condition.

This includes the hirer supplying garbage bags, products and equipment to:

• Clean spillages.
• Responsibly remove all waste and recycling.
• Wipe down all surfaces including tables, chairs, stove and sinks.
• Sweep, mob and vacuum floors.
• All decorations must be removed.
• Tables or chairs must be returned to pre-function layout as indicated by the Facility Layout notice found on the facility’s notice board.
• Failure to do so before vacating the premises will result in a bond deduction, or total loss of bond.
• Refer to Conditions of Use below.

Am I required to remove my rubbish?

Yes. All rubbish and recycling must be responsibly removed. Suitable containers/bags need to be brought to the venue by the hirer as they are not supplied by Council.  

Failure to do so before vacating the premises will result in a bond deduction, or total loss of bond.

Can I inspect the hall or meeting room?

Physical viewings are not offered as the facilities are not staffed.

Virtual tours, photos and floor plans are available on individual web pages via the links under the Venues for hire section above.

For more information, please contact the Community Facilities team.

Phone: 9249 4537 

Email: facilities@brimbank.vic.gov.au