Halls and meeting rooms for hire

Yes. We welcome parties for younger children.

No. Bucks / hens celebrations are not permitted at Brimbank hired facilities.

Birthday celebrations for the 16–21 age range are considered on an individual basis and additional conditions apply.

Bookings for people aged 16 - 21 years and any functions identified by Council as requiring additional risk management controls agree to: 

• Crowd controller attendance for the booking duration which is organised by Council and costs met by the Hirer
• Register the function with the Victoria Police Party Safe Program and provide evidence to Council via email to facilities@brimbank.vic.gov.au 
   

Jumping castles are not permitted inside the halls.

There are two facilities that allow jumping castles outside only and these are Overnewton Gatehouse with no restrictions to size of jumping castle and Sassella Park Hall with a restricted 4m x 4m jumping castle.

The following information is required from the hirer if they intend to engage an external service provider during their hire in order for a decision to be made by Council if it is permitted: 

• Service providers business details including name, address, contact number and ABN. 
• Service provider’s Public Liability Insurance Certificate with a minimum cover of $20 million
• Proposed location of activities on the site
• Measures the hirer / external service provider will take to ensure no damage is done to Council assets as a result of the activities of the external service provider.

All set-up time and pack-up time must be included in the booking request.

Access to the hall will only be available for the hours booked and paid for. For example, you will not be able to access the hall the night before the function to set up, or the day after to clean up or pick up equipment or supplies.

Yes, a bond pre-authorisation is raised as a security deposit 1-2 business days prior to the hire date, placing a hold only against the funds.

It is the Hirer’s responsibility to ensure there are sufficient funds in the nominated account. 

The amount is determined based on the capacity of the facility. Facilities with a capacity of less then 100 require a pre authorisation amount of $350.00 and facilities with more then 100 capacity require a pre authorisation amount of $540.00. 

For functions that are considered high risk a $1,000.00 pre authorisation amount may be required. 

If there are no breaches to the Conditions of Use your bond will be released seven (7) business days after the function booking.

If anything is left behind at the facility a retrieval fee will be charged.

It has been identified there has been a breach of the Conditions of Use and the matter is under investigation.

Bond forfeiture will be determined as follows;

Level 1 breach

Evidence: Security Report and Invoice 

• Extra security call out fee for late arrival, not ready to leave at indicated finishing time or similar matter outside of the function open and close schedule.
  Bond amount to be retained: Cost of additional call out fee/s
• Damage to ceiling fans by helium balloons, decorations or actions of hirer.
  Bond amount to be retained: Cost of repair 
• Materials used on walls and floor that are not permitted causing damage (sticky tape, drawing pins, heavy equipment dragged along the floor etc.).
  Bond amount to be retained: Cost of repair 
  Damage to facility (e.g. hole in wall, broken window etc.).
• Bond amount to be retained: Cost of repair 
   

Level 2 breach

Evidence: Security Report 

• Breach of finishing time.
  Bond amount to be retained: $100
• Failure to remove rubbish at the end of function.
  Bond amount to be retained: $100
• Additional time as result of breach of finishing time. 
  Bond amount to be retained: Cost of additional time

Level 3 breach

Evidence: Security Report 

• Failure to wipe clean surfaces - stove/sinks/tables to an acceptable level. 
  Bond amount to be retained: $50
• Failure to return furniture to respective storage area/room layout.
  Bond amount to be retained: $50
• Failure to sweep/mop floors to an acceptable level. 
  Bond amount to be retained: $50

Other

Evidence: Security Report 

• Breach of other Terms and Conditions of Hire.
• Bond amount to be retained: To be determined by Council based on severity of breach
   

Yes.  Please see Type of Hire information above.

For a minimum of 2 and maximum of 10 bookings per year see Casual Room Hire.

For more than 10 bookings see Regular Hire. 

For casual and function hire please submit either a Function Hall Hire Enquiry or a Casual Room Hire Enquiry.

Existing regular hirers can use their username and password to check the online booking system (IMS) for availability.

To enquire about a regular booking email facilities@brimbank.vic.gov.au or call the Community Facilities team on 03 9249 4537.

Review the relevant information Type of Hire above. 

Submit your casual or function hire booking request via Function Hall Hire Enquiry or a Casual Room Hire Enquiry.

To enquire about a regular booking please email facilities@brimbank.vic.gov.au or call the Community Facilities team on 03 9249 4537.

Fees and charges are set through the annual budget process. 

Some booking types incur higher security fees and/or bonds to cover service requirements.

Details regarding hire fees can be found above under Venues for hire listings.

No. All Council venues are non-smoking environments, including vaping.

Yes, provided that decorations do not cause any permanent damage, and are removed.

No decorations are to be placed on ceiling fans or light fixtures.

Helium balloons must be tied down.

No sticky tape, drawing pins or other materials which will puncture walls, floor or other surfaces are to be used.

No smoke machines and pyrotechnics are allowed. 

See the various Conditions of Use links below.

Hirers are required to understand and adhere to responsibilities under current Victorian Government legislation, which may include obtaining a temporary liquor license or permit.

Visit the Victorian Commission for Gambling and Casino Control for further information.

Catering is not provided. Our Facilities though do have kitchen facilities and include, ovens, stoves and microwaves. 

If you are engaging food services such as food vans, you must ensure that the correct permits have been obtained. If you are engaging a catering service provider you are required to provide us with their Public Liability Insurance of $20million and food registration certificate prior to the approval of your function hire.

Please note: If catering is only being delivered to the venue then Public Liability Insurance is not required.

If you propose to sell food on-site, a Food Premises Registration must be obtained in advance via our Business Forms, phone 03 9249 4000 or email info@brimbank.vic.gov.au

Yes. Please see each facility's individual web page for approximate quantities.

All the tables and chairs in our facilities are the same standard size.

Table: 1830mm x 760mm, 19kg    

Chair: 815mm x 490mm, 5kg    

None of our function halls have audio or visual equipment and Council does not have any available for hire.

You will need to provide your own equipment which can only be brought into the hall during the hours booked and paid for.

Both the Brimbank Community & Civic Centre (BCC) and Keilor Community Hub have a meeting room for casual hire available that includes audio and visual equipment including a projector.

Yes. The hirer is responsible for leaving the building in a reasonably clean and tidy condition.

This includes the hirer supplying garbage bags, products and equipment to enable them to:

• Clean spillages.
• Responsibly remove all waste and recycling.
• Wipe down all surfaces including tables, chairs, stove and sinks.
• Sweep, mob and vacuum floors.
• All decorations must be removed.
• Tables or chairs must be returned to pre-function layout as indicated by the Facility Layout notice found on the facility’s notice board.

Failure to do so before vacating the premises will result in a bond deduction, or total loss of bond.

Yes. All rubbish and recycling must be responsibly removed. Suitable containers/bags need to be brought to the venue by the hirer as they are not supplied by Council.  

Failure to do so before vacating the premises will result in a bond deduction, or total loss of bond.

Physical viewings are not offered as the facilities are not staffed.

Virtual tours, photos and floor plans are available on individual web pages via the links under the Venues for hire section above.

Maybe a room in one of our Neighbourhood Houses and Community Centres might suit your needs. These are very affordable!

Brimbank has a number of external facilities that are available for hire. Please contact these facilities directly for further information.

• Brimbank Anglican Church
• North Cyprus Turkish Community Centre of Victoria
• ENJOY Venues
• Polish Sport Recreation Centre
• St Albans Saints Soccer Club